Cancellation Policy

Cancellations by Teams

Cancellations received 60 days or more before the event will receive a refund minus an administration fee of $100.00.

No refunds will be issued if cancellation is received 59 days to 30 days before the event. Instead, the Organizing Committee will offer a credit under the following terms and conditions:

  • For cancellations 59 days to 30 days before the event, a credit to a future festival event within one year from the date of the event, or for the same event the following year.

For cancellations within 29 days in advance of the event, the Organizing Committee reserves the right to offer no credit for the cancellation.

Credits are not transferrable.

Cancellations must be received by email notification, letter, or verbally. All cancellations will be confirmed in written form.

Cancellations by the organizing committee due to weather conditions or other events out of the control of the organizing committee

The dragon boat racing events will be held rain or shine. Unfortunately, no refunds take place for cancellations of all or part of an event on the event date due to weather or water conditions. In the unlikely event the race needs to be canceled in its entirety prior to the event date due to reasons outside the organizers’ control (e.g., flooded lake conditions, severe weather forecasted, natural disasters) no refunds will be provided to teams. Instead, a credit will be offered for a future festival event within one year from the date of the event, or for the same event the following year. 

 The policy toward weather and/or water conditions impacting an event is as follows:

  1. Racing does take place under rain conditions
  2. No racing takes place with any visible lightning
  3. No event takes place with a hurricane issued advice
  4. Racing does not take place if the water conditions cause a significant risk to participants on the water due to wind or other potential external factors.

NOTES:  Any credit must be for equal or lesser value on team entry fees. If an event with a higher value is attended, the difference in price must be paid.